Minutes of the ASPAC Executive Board’s Meeting in Indonesia
Date: .......... 27th March, 2008, Thursday
Time: .......... 8:00 am – 3:00 pm .. ............ Sultan Hotel, Jakarta, Indonesia
Room:.......... Asean Rooms 6&7
Dress Code: Business Casual
Attendees:
ASPAC Officers
|
Office |
Name |
Present |
1. |
Chairman |
Stewart LaBrooy |
√ |
2. |
Chairman elect |
Jess Navarro |
√ |
3. |
Vice Chairman |
Wen Yung Chen |
Apologies |
4. |
Immediate Past Chairman |
David Lin |
√ |
5. |
Secretary/Treasurer |
Boy Valencia |
√ |
6. |
Governor (Australia) |
Bill Van Diemen |
√ |
7. |
Governor (Japan)
Deputized by Lt Governor |
Naohiro “Kiyo” Kiyoshigae
Michihiro Ohtomo |
Apologies
√ |
8. |
Governor (Korea) |
Ok Soon Kim |
√ |
9. |
Governor (Malaysia) |
Mark Mathew |
√ |
10. |
Governor (New Zealand-South Pacific) |
Chris Cole |
√ |
11. |
Governor (Philippine Luzon) |
Belle Garcia |
√ |
12. |
Governor (Philippine South) |
Fernando Miguel |
√ |
13. |
Governor (Taiwan) |
Hsu-Kun “Tony” Huang |
√ |
14. |
International Trustee |
Hwang Chia Sing |
√ |
15. |
International Trustee |
Eduardo “Ed” Sedillo |
√ |
16. |
Convention Organising Chairman |
Teguh Budiono |
√ |
17. |
Nations Representative (India) |
Raj Kumar Jajodia |
Apologies |
18. |
Nations Representative (Pakistan) |
Irfan H A Vazeer |
Apologies |
19. |
Nations Representative (Indonesia) |
Eddy Sutrisno |
√ |
Ex-Officio Members
|
Office |
Name |
Present |
1 |
International President |
David Curry |
√ |
2 |
International President-elect |
Don Canaday |
√ |
3 |
International CIO |
Stan Soderstrom |
√ |
4. |
Lead Area Director for Asia-Pacific and Europe |
Christina Hale |
√ |
Observers
|
Office |
Name |
Present |
1. |
Governor-elect (Australia) |
Spencer Harding |
Apologies |
2. |
Governor-elect (Japan) |
Tachio Ohori |
√ |
3. |
Governor-elect (Korea) |
Won Ha Yoon |
Apologies |
4. |
Governor-elect (Malaysia) |
Fred Lah |
√ |
5. |
Governor-elect (New Zealand-South Pacific) |
Robert “Bob”Lecocq |
Apologies |
6. |
Governor-elect (Philippine Luzon) |
Claudio Bangus “Junie” Nadal |
√ |
7. |
Governor-elect (Philippine South) |
Marit Remonde |
√ |
8. |
Governor-elect (Taiwan) |
Ping- Hui Lin |
√ |
9. |
Area Coordinator (Indonesia) |
Sonny Prakaso |
√ |
10. |
Nations Representative (Guam) |
Fred Horecky |
√ |
11. |
Nations Representative (Bangladesh) |
Alim Chowdhury |
Apologies |
12. |
Nations Representative (Hongkong) |
Johnny Chang |
√ |
13. |
Nations Representative (Singapore) |
Tony Quek |
√ |
14. |
Nations Representative (Sri Lanka) |
Daya Ratnayake
Patrick Harrigan
Channake |
√
/
/ |
By Invitation
|
Office |
Name |
Present |
1. |
KIF President |
Jane Erickson |
√ |
2. |
KIEF President |
Stefan Huber |
√ |
3. |
KIF International Trustee |
Yong Kar Kwee |
√ |
4. |
Candidates for International Trustee
|
Tadao Oda
Wen Pin Su |
√
√ |
5. |
Chairman Committee on Credentials |
Lee Kuan Yong |
√ |
In Attendance:
- Translators (Mandarin,)
MINUTES
.....1. Meeting was called to order by the Presiding Officer, Chairman Stewart LaBrooy at 8.30 am.
.........1.1 Chairman Stewart LaBrooy welcomed all the Board Members and guests to the meeting.
...............He noted the full agenda for the day and some of the items could be deferred till the next
...............Joint Executive Meeting on Saturday.
.........1.2 The Objects of Kiwanis was read by all present.
.........1.3 Members and guests were recognized by the Secretary/Treasurer.
.........1.4 Quorum of meeting was confirmed (10 officers).
.........1.5 Minutes of previous meetings was adopted.
.........1.6 Matters arising from previous meetings were included in the current agenda.
.....2. International President Dave Curry brought greetings from the International Board.
.........He expounded on the initiatives on growth, cited the Down Syndrome project of the District of
.........Malaysia, and the Doll Project of Japan, both of which cater to the young children. Reason for
.........Kiwanis to grow in membership. He urged all districts, clubs and members to start organizing
.........new clubs.
.....3. The agenda as presented was approved with minor change; press conference to be attended by
.........International President Dave Curry, Pres-Elect Don Canaday, Chairman Stewart LaBrooy, KIF
.........Pres Jane Erikson and Organizing Committee Chairman Teguh Budiono.
....44. 2008 Convention Organizing Committee Chairman Teguh Budiono reported :
.........4.1 Total registration was 544 delegates at the time of reporting and more are expected. The
................breakdown per district will be submitted.
.........4.2 Briefing and confirmation of convention program, as per the published program book.
.........4.3 Exhibit display boards location : Ballroom Foyer, Sriwedari Garden.
.........4.4 Trophies for Best Service Project and Best District Exhibit were confirmed.
.........4.5 "Entrance to the main hall” – the opening ceremony will include 11 Ambassadors and Miss
................Indonesia.
.........4.6 Awards will be given for best district presentation at the closing ceremonies.
.........4.7 Members of the Board were invited for dinner.
..45. Secretary/Treasurer Boy Valencia presented his report :
.........5.1 There is a quorum for the 33rd Convention (4 districts and 1 nation)
.........5.2 Review and approval of changes in official program (if any); the official program
................as published by the Organizing Committee was approved by the Board.
.........5.3 Report of voting entitlements; the figures were as of time of reporting based on information
................from KI. The list will be updated regularly. The final count of delegates and
................delegates-at-large will be subject to paid registrants as confirmed by the Credential
................Committee and Organizing Committee.
.........5.4 Report of Candidates giving written notice of candidacy
................Chairman :
................Jesus Navarro (2007-2008 Chairman-Elect), Philippines Luzon District
................Chairman Elect :
................Boy Marcoso, Philippines South District
.............. Vice Chairman :
.............. Bette Eavestaff, New Zealand – South Pacific District
.............. Representatives from Kiwanis Nations :
.............. Fred Horecky, Guam
.............. Daya Ratnayke, Sri Lanka
.............. Tony Quek, Singapore
.........5.5 Review of Standing Rules for the House of Delegates (as published in the program book).
.........5.6 Review of basic parliamentary procedures ATA glance (as published in the program book).
.........5.7 The confirmation of hosting ASPAC 2009 – Cebu was deferred until Saturday Joint ...............
................Executive Meeting due to the absence of the proponents.
.........5.8 The confirmation of hosting ASPAC 2010 and 2011 was also deferred as requested by the
................New Zealand-South Pacific District.
.........5.9 Bidding for ASPAC 2012 was also moved till Saturday.
.......5.10 The Secretary/Treasurer reported the ASPAC Fund as held in trust by KI.
................ASPAC Levy 2006 Received from Taiwan District : US$12,350.00
................ASPAC Levy 2007 Received from Phil Luzon District : US$ 6,824.50
............................................................................................................===========
............................................................................................Total........ US$19,174.50
.......5.11 The waver of US$10 levy as requested by the 2008 Organizing Committee was also
................deferred till Saturday meeting.
..46. Chairman Stewart made the following appointments, which was approved by the Board:
.........6.1 Sergeant At Arms:
William Wong, Malaysia District
................................................Toto Gonzales, Philippines Luzon District
................................................Graham Chick, NZ-SP District
.........6.2 Committee On Election:
Chairman : Bill Van Damien, Australia District
.........6.3 Committee On Credentials:
Chairman : Lee Kuan Yong, Malaysia District
.................................................................................Member : Marit Remonde, Phil. South District
.........6.4 Parliamentarian : Fred Horecky, Guam
.........6.5 Scrutineers:
Christina Hale
.....................................Stan Soderstrom
.....................................Teresa Chen
.........6.6 Time Keeper: Rowland Gomez, Malaysia District
.........6.7 Judges for Best District Service Project, Exhibits and Presentations:
Dave Curry
................................................................................................................................ Don Canaday
................................................................................................................................. Jane Erikson
................................................................................................................................. Stefan Huber
..47. There was no proposed amendments and resolutions submitted for Board
....... actions/recommendations.
..48. Christina Hale and Stan Soderstrom presented to the Board update on the ongoing initiatives in
....... KI.
.........8.1 A sneak preview of the recently done survey was shown to the Board. It will be submitted to
.............. KI Board in April for action/decision.
.........8.2 The growth plan to achieve the 1-million members was detailed by Stan.
.........8.3 After the question/answer part, Stan encouraged everybody to send ideas/suggestions to KI.
.........8.4 Christina asked the body for suggestions for an efficient way of licensing and shipping on
.............. merchandising.
.........8.5 Chairman Stewart commented that a personalized note of appreciation from KI will give
.............. better effect.
.........8.6 Governor Chris Cole suggested district empowerment in regards to member roster.
.........8.7 PD Governor Lee Kuan Yong stressed consistencies of programs and continuity
.............. of communication, which was fully agreed by Past Pres Ito Torres.
.........8.8 Christina will present to KI in April concerns on tier dues.
.........8.9 Chairman Stewart commented that shipping of materials should be to the respective district
.............. offices and the district take full responsibility on sending them to all clubs. A consistent
.............. policy have to be put in place. This will address the query of Lt Gv Ohtomo on the delivery
.............. of materials for new clubs.
.......8.10 Chairman Stewart asked if ASPAC convention could move to May, after the KI Board
.............. Meeting, so that any actions/decisions/info from KI can be disseminated to the ASPAC
.............. body.
.............. He also request that the list of KI staff be made available to all members and ...............
.............. communication protocol be established.
.......8.11 International President Dave Curry responded that all concerns have been given to the task
.............. force, which will be presented to the KI Board in April for decision.
.......8.12 Stan presented the schedule of activities for the rest of the year as well as the staffing set
.............. up in KI.
.......8.13 The leadership program was also presented by Stan.
.......8.14 All the presentation papers will be available for everybody via electronic.
..49. Coffee Break
..10. Yong Kar Kwee presented the KI Foundation mission and organization. KIF President
...,.... Jane Erikson expressed the Foundation appreciation to district donors as well as to the
........ Districts of Taiwan, Malaysia and Australia for the continuing projects for the young children.
..11. Chairman Stewart presented the draft proposal to form an ASPAC Federation. The paper was
........ well prepared. A copy of the presentation will be emailed to all present.
........ President Dave asked for the timetable of the proposal. Trustee Ed Sedillo commented that
........ some concerns have to be overcome, i.e. US$4 additional levy. He suggested that a District
........ have to submit the proposal as per Bylaws.
........ Chairman Stewart said that proposal for a Federation is best coming from the Executive Board
........ as it represents the consensus of the Region and not of a District. He pointed out to the current
........ practice of the International Board who recently redrafted the new KI Bylaws incorporating the
........ Constitution and presented it to the delegate body with success.
........ Trustee Hwang Chia Sing asked the level of dues for the clubs, districts, KI, Foundation.
........ Chairman Stewart asked Governors to take the presentation back to their Districts and provide
........ feedback at the Orlando meeting where a matter will be discussed further. The plan would be to
........ appoint a steering committee to redraft the new By Laws for presentation to ASPAC in 2009.
..12. The review on ASPAC commitment to growth was moved to the Joint Executive Meeting
........ on Saturday, as the growth summit is scheduled on Friday.
..13. Trustee Hwang reported on the Kiwanis One Program
........ - New member materials
........ - ASPAC meetings and operations support
........ - New Kiwanis club to club program
........ - International Board composition
........ - Global governance and alignment
........ - Global service model development
........The recommendations of the meeting would be presented to the KI Board for decision at the ........April 2008 Board meeting.
..14. 2008-2015 ASPAC Strategy Plan
........Chairman Stewart presented the Action Plan/Goals to meet the vision of 1-million members by
........ 2015. Soft copy will be handed to the Board Members.
..15. Reports by District/Nations
........Australia:
Presented Governance in the Australia District. 5 new clubs to be organized.
........Malaysia:
Power Point presentation of accomplishment/activities for the first 6 months.
........Phil. Luzon:
Present plans on journey for growth, world service project, district............
............................ activities/fellowships and administration
........Taiwan:
Partly present accomplishments, the rest to be presented in the Plenary Session.
........Japan:
Lt Gv Michiro Ohtomo represent Gov Kiyoshige. He presented the growth of Kiwanis in
............................................................................................ Japan/room for growth and accomplishments.
........New Zealand-SP:
Present district status on service, education and goals. Membership growth is
..................................... a concern.
........Indonesia:
Background of Kiwanis in Indonesia was presented. Projects accomplished after the
.......................... Tsunami.
........Sri Lanka:
Present background of Kiwanis Club of Colombo city and projects implemented
.......................... post-tsunami.
........Singapore:
A brief on Singapore Kiwanis and expectations from KI was presented.
..16. ASPAC registration fee and others to be discussed at the Joint Executive Meeting on Saturday.
..17. The closing remarks was given by the Trustee Ed Sedillo.
..18. Announcements / Other Business
..19. Venues for the different meetings were announced as well as for the Board dinner.
..20. The Board was reminded for the submission of Best Service Project report as well as the photo
........ exhibit.
........ Chairman Stewart call for adjournment of the meeting and extend thanks and appreciation to
........ everybody in attendance.
........ Confirmed as Correct
........ Stewart LaBrooy
........ Chairman
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