By Laws of Kiwanis Asia-Pacific
As approved by Kiwanis International - October 2007.
ARTICLE I.
NAME AND TERRITORIAL LIMITS.
Section 1......The name of this organization shall be:
.................................................... KIWANIS ASIA-PACIFIC
Section 2......The territory of Kiwanis Asia-Pacific shall be the Asia-Pacific geographic area,
.....................defined as Region IV in the Constitution of Kiwanis International.
Section 3......The Executive Board may, with prior agreement of the House of Delegates at
.....................a Kiwanis Asia-Pacific Convention, recommend to the Board of Trustees of
.....................Kiwanis International, a change in the name or territorial limits of Kiwanis
.....................Asia-Pacific, but the name or territorial limits shall not be changed without the
.....................prior consent of the Board of Trustees of Kiwanis International.
ARTICLE II.
OBJECTIVES AND GOALS.
Section 1.....The objectives of Kiwanis Asia-Pacific shall be:
....................To seek within the region and through the clubs the attainment of the Objects of
....................Kiwanis International as set forth in the Constitution, which are:
............................To give primacy to the human and spiritual, rather than to the material values
.............................of life.
............................To encourage the daily living of the Golden Rule in all human relationships.
............................To promote the adoption and the application of higher social, business, and
.............................professional standards.
............................To develop, by precept and example, a more intelligent, aggressive and
.............................serviceable.citizenship.
............................To provide, through Kiwanis clubs, a practical means to form enduring
.............................friendships, to render altruistic service and to build better communities.
............................To cooperate in creating and maintaining that sound public opinion and
.............................high idealism .which make possible the increase of righteousness, justice, .............................patriotism,
and goodwill.
Section 2.....The goals of Kiwanis Asia-Pacific shall be:
............................To promote the development of Kiwanis in the Asia-Pacific region in
.............................cooperation with.Kiwanis International. The major emphasis is to be on
.............................areas outside districts and on countries where a few or no clubs are working.
............................To unite Kiwanis in the Asia-Pacific region to better participate in the
.............................future organization of Kiwanis International.
............................To support the establishment of regional service centers in the Asia-Pacific
.............................region by Kiwanis International in order to provide a more equitable distribution
.............................of Kiwanis International staff throughout the world and to facilitate an improvement
.............................in the service and support which districts and clubs in the Asia-Pacific region
.............................receive from Kiwanis International.
............................To promote Worldwide Service Projects in cooperation with Kiwanis International.
............................To recognize and develop an understanding of diverse cultures and mores of all
.............................nations within the Asia-Pacific region.
............................To promote the achievements of Kiwanis in the Asia-Pacific region throughout the
.............................Kiwanis world.
............................To encourage interclub relations and to support effective communication among
.............................Kiwanians within the Asia-Pacific region and the entire world.
............................To promote the building of sponsored youth programs within the
Asia-Pacific
region.
............................To prepare and keep up to date a Strategic Plan in cooperation with Kiwanis
.............................International for the development of Kiwanis in the Asia-Pacific region.
ARTICLE III.
MEMBERSHIP.
.....................Every chartered club in good standing with Kiwanis International within the Asia-Pacific
.....................area (Region IV) shall be a member of Kiwanis Asia-Pacific.
ARTICLE IV.
OFFICERS.
Section 1......The officers, who shall comprise the Executive Board, shall be a Chairman, a Chairman
.....................elect, a Vice Chairman, the Immediate Past Chairman, a Secretary/Treasurer, the
.....................incumbent Governor of each district, the guaranteed Region IV International Trustees,
.....................the Convention Organizing Chairman, and three (3) representatives of the non-districted
.....................clubs not coming from the same club or nation. The International President,
.....................International President-elect, International Vice- President / Treasurer, any other.
.....................International Officers from the Kiwanis Asia-Pacific area, the Executive Director of
.....................Kiwanis International or his/her designate and International Committee Chairmen for
.....................Asia Pacific, shall be ex-officio members of the Executive Board, without vote. The
.....................Governor-elect of each district and a representative from any nation not already
.....................represented, shall be invited as observers to meetings of the Executive Board.
Section 2....
.................... (a) Each officer shall be an active member in good standing of a chartered club in good
......................... standing with Kiwanis International within the Asia-Pacific area (Region IV).
................... (b) The Chairman, Chairman elect and Vice Chairman shall have served as Governor
..........................of a Kiwanis Asia-Pacific District, and shall not come from the same district in any
..........................one year.
.................... (c) Each guaranteed Region IV International Trustee shall have completed service, at
..........................the.time of election as a Governor of a district of the Asia-Pacific area (Region IV).
....................(d) No offices shall be combined in one (1) person, nor shall any officer simultaneously
..........................hold more than one (1) Kiwanis Asia-Pacific office.
Section 3.
....................(a) A member of the same district may not succeed a Chairman within two (2)....................
.........................administrative years after that Chairman’s incumbency.
....................(b) A member of the same district may not succeed a Chairman elect or Vice Chairman
.................... .... within one (1) administrative year after that Chairman elect’s or Vice Chairman’s..
................../.......incumbency.
Section 4......The term of each officer shall begin on the first day of October of each year and...........
.....................continue.for one (1) year or until a successor shall be duly elected, appointed .................
.....................(Convention Organizing Chairman and Secretary/Treasurer), and qualified.
Section 5. The duties of the officers shall be as follows:
...............(a) The Chairman shall preside at all meetings of the Convention and at all meetings of the
.....................Executive Board. The Chairman shall attend the International Convention and the ........
.....................International Council meetings, and shall perform such other duties as may be assigned
.....................by the Executive Board.
...............(b) The Chairman elect shall oversee the implementation of the Kiwanis Asia-Pacific.
.....................Strategic Plan and Goals as adopted. The Chairman elect shall also perform such other.
.....................duties as may be assigned by the Executive Board.
...............(c) The Secretary/Treasurer shall keep the records of membership, attendance, minutes of
.....................the meetings of the Executive Board, and minutes of the Annual Convention.
.....................The Secretary/Treasurer shall receive all funds paid to Kiwanis Asia-Pacific and shall
.....................deposit the same in the official depositories designated by the Executive Board and
shall
.....................disburse the same by order of said Executive Board. The accounts and books
shall at all
.....................times be open to the inspection of the Chairman, the Executive Board, and
any person or
.....................entity named by the Executive Board. The Secretary/Treasurer shall
submit a report to
.....................the Annual Convention and such other reports as the Chairman or the Executive Board
.....................may require. The minutes of the Annual Convention shall be sent to each member of the
.....................Executive Board no later than forty-five (45) days after the Convention. The minutes
.....................of all meetings of the Executive Board shall be
sent to each member no later than thirty
.....................(30) days after such meetings.
.....................The Secretary/Treasurer shall perform such other duties as may be assigned by the
.....................Executive Board.
ARTICLE V.
EXECUTIVE BOARD.
Section 1..... The Executive Board shall meet at such time and places as may be determined by action
.....................of the Board, by call of the Chairman, by call of the President of Kiwanis International, .....................or
by written request of five (5) voting members of the Board, provided there shall be at
.....................least three (3) regular meetings during each year, one immediately before and one.
.....................immediately after the Annual Convention, with another to be held at the time of either
.....................the
International Council or the International Convention. A written notice of the time
.....................and
place of all meetings of the Executive Board shall be mailed to each member not less
.....................than
thirty (30) days prior to said meeting.
Section 2. ..The Executive Board, without meeting together, may transact business by mail, as.......
.....................authorized herein, by voting upon proposed resolutions mailed to them by the
.....................Secretary/Treasurer with the approval of the Chairman. If, within thirty (30) days
.....................thereafter, a majority of the members of the Executive Board shall send in writing to the
.....................Secretary/Treasurer their vote in favor of any such resolution, said resolution shall be
.....................deemed carried; otherwise, it shall fail, provided, however, that no such affirmative
.....................action
shall go into effect for thirty (30) days after the Secretary/Treasurer, shall have
.....................sent by
registered mail, to each member of the Executive Board a report of the
.....................tabulated
result
of such vote, the ballots of which are to be produced at the following
.....................meeting of the.Executive Board before being destroyed.
Section 3. .. In the absence of the Chairman from a meeting of the Executive Board, the Chairman
.....................elect shall preside. In the event that both the Chairman and Chairman elect are absent,
.....................the Vice Chairman shall preside, failing which the Executive Board shall designate one of
.....................its members to act as Chairman.
Section 4. ...A majority of the total members of the Executive Board shall constitute a quorum, and a
.....................majority vote of those present shall decide any question, unless a greater vote is
.....................specified
herein.
Section 5.
.....................(a) In the event of a vacancy in the office of Chairman during any administrative year,
..........................the Executive Board shall elect the Chairman-elect to serve as Chairman.
..................,..(b) In the event of a vacancy in the office of a Chairman elect or Vice-Chairman during
..........................an administrative year, the Executive Board may elect a Past Governor of a Asia-
..........................Pacific District to serve as a Chairman-elect or Vice Chairman.
Section 6. .. .The Executive Board shall direct and oversee the conduct of the Annual Asia-Pacific
.....................Convention to ensure its efficient operation; and also advise, compel, and monitor
.....................adherence to prescribed convention procedures, agenda, and protocol by the host
.....................district/club.
ARTICLE VI.
CONVENTION.
Section 1. .. The Annual Convention shall be held at such place and date in the months of March or
.....................April as shall be mutually agreed to by the Executive Board and the Board of Trustees of
.....................Kiwanis International. In determining the location of a given Annual Convention, the
.....................Executive Board shall be guided by the majority vote of the qualified delegates present
.....................and voting at an Annual Convention, provided that the Convention shall not be held in
.....................the
same district or non-districted nation more often than once every three (3) years.
Section 2. .. The Secretary/Treasurer shall mail to each Club Secretary, each District Secretary,
.....................each member of the Executive Board, and to the Executive Director of Kiwanis ...............
.....................International an official call to the Annual Convention at least ninety (90) days prior to
.....................the
date of the Convention.
Section 3. .. The Convention program must include adequate and appropriate coverage of the
.....................following:
....................(a) Kiwanis administrative matters such as:
..........................(1) election of officers, Kiwanis International Trustee whenever it is due and
................................convention sites;
..........................(2) proposals and resolutions to the Kiwanis International Board of Trustees;
.........,,,,,,,,,,.......(3) important regional and local Kiwanis activities;
..........................(4) resolutions and amendments pertinent to the Convention;
..........................(5) building new clubs;
..........................(6) membership development & retention.
....................(b) Kiwanis education, such as:
.........................(1) information from Kiwanis International and Kiwanis Asia-Pacific;
.........................(2) appropriately suitable Kiwanis topics for the region;
.........................(3) success stories and club exchanges and sharing;
.........................(4) standard Kiwanis education fare.
....................(c) Truly meaningful and enjoyable fellowship; and
....................(d) May highlight country and district presentation.
Section 4. ..Delegates and delegates-at-large will be certified by the Secretary/Treasurer in
.....................accordance with the following provisions:
..................(a) Each designated or full district shall be entitled in any Annual Convention to five (5)
.........................delegates, provided, however, that districts having more than twenty-five (25) clubs
.........................shall be entitled to one (1) additional delegate for every fifteen (15) clubs or part
.........................thereof in excess of twenty-five (25) clubs. Such clubs shall be chartered and in good
.........................standing with Kiwanis International.
..................(b).. Each District-in-Formation or Provisional District shall be entitled in any Annual
.........................Convention to three (3) delegates, provided however, that districts having more than
.........................twenty-five (25) clubs shall be entitled to one (1) additional delegate for every fifteen
.........................(15) clubs or part thereof in excess of twenty five (25) clubs. Such clubs shall be
.........................chartered and in good standing with Kiwanis International.
..................(c).. Each nation with non-districted club or clubs chartered and in good standing with
.........................Kiwanis International shall be entitled to one (1) delegate for every fifteen (15) clubs
.........................or part thereof.
..................(d).. Each delegate, delegate-at-large, or alternate shall be an active or senior member in
.........................good standing of a chartered club in good standing with Kiwanis International within
.........................the
Asia-Pacific area (Region IV).
..................(e)..At the Executive Board meeting immediately preceding the Annual Convention, the.
.........................Secretary/Treasurer shall notify each district and non-districted nation of its delegate
.........................entitlement. This certification of delegate entitlements shall be approved by the
.........................Executive Board.
.................(f) .The members of the Executive Board, all Governors –Elect and all Past Governors of
.........................any district from the Asia-Pacific area (Region IV) shall be delegates-at-large to the
.........................Annual Convention.
................(g) . To be entitled to vote, each delegate or delegate-at-large must have paid a convention
....................... .registration fee.
Section 5. ....Each delegate and delegate-at-large present shall be entitled to vote on each question
.....................submitted or officer to be elected in any Annual Convention. There shall be no voting by
.....................proxy. Cumulative voting shall not be permitted.
Section 6. ....In the absence of the Chairman from any Annual Convention, the Chairman elect shall
.....................preside. In the event that both the Chairman and Chairman elect are absent, the Vice
.....................Chairman shall preside, failing which the Executive Board shall designate one of its
.....................members to act as Chairman.
Section 7. ...A quorum at any annual Convention shall comprise the accredited delegates present,.......
.....................provided that at least four (4) districts and three (3) nations of non-districted clubs are
.....................represented, provided, further, that there are at least twelve (12) such nations where
.....................non-districted clubs then exist. If non-districted clubs exist in nine (9) to twelve (12)
.....................nations, to provide a quorum, at least two (2) nations of non-districted clubs must be ..
.....................represented. If non-districted clubs exist in five (5) to eight (8) nations, to provide a
.....................quorum, at least one (1) nation of non-districted clubs must be represented. If
.....................non-districted clubs exist in four (4) nations or less, to provide a quorum, there shall not
.....................be a requirement for representation from non-districted clubs.
Section 8.... The official program of a convention shall contain the prescription in accordance with
.....................these Bylaws. Changes in the program may be made from time to time by a majority
.....................vote of the delegates and delegates-at-large present and voting.
Section 9. .. At each duly called Annual Convention or prior thereto, the Chairman, subject to the
.....................approval of the Executive Board, shall appoint a Sergeant at Arms of the Convention and
.....................such Assistant Sergeants at Arm as may be deemed necessary or advisable.
Section 10.,,,At each duly called Annual Convention or prior thereto, the Chairman, subject to the
.....................approval of the Executive Board, shall appoint a Committee on Elections, of at least five
.....................(5) members from chartered Kiwanis clubs from the Asia-Pacific region. All members
.....................shall be delegates or delegates-at-large. Three (3) members shall constitute a quorum.
Section 11...At each duly called Annual Convention or Prior thereto, the Chairman, subject to the
.....................approval of the Executive Board, shall appoint a Committee on Credentials, of at least
.....................five (5) members from chartered Kiwanis clubs from the Asia-Pacific region. All
.....................members shall be delegates or delegates-at-large. Three (3) members shall constitute a
.....................quorum.
.....................The Committee on Credentials shall determine whether the delegates present are in
.....................good
standing
Section 12....At the Annual Convention, resolutions may be proposed for approval by the Board of
.....................Trustees of Kiwanis International, by the house of delegates during the International .
.....................Convention, or by the house of delegates at the Asia-Pacific Convention.
Section 13...On any matter requiring a vote of the delegates and delegates-at-large, the total number
....................of votes cast shall not exceed the number of voting entitlements as reported by the
....................Secretary/Treasurer.
ARTICLE VII.
NOMINATION AND ELECTION OF OFFICERS AND THE GUARANTEED REGION IV INTERNATIONAL TRUSTEES.
Section 1. ..The election of the Chairmen, Chairman elect and Vice-Chairman, and the three (3)
....................representatives from the non-districted nations shall be held at the Annual Convention.
Section 2. The Asia-Pacific Convention Organizing Chairman shall be appointed by:
.................aa) The District Board of Trustees if the Convention is being hosted by a district.
.................. b) The Board of Directors of the host club if the Convention is being hosted within a non-
....................... districted nation.
..................Any appointment shall be confirmed by the Executive Board.
Section 3. .At the Annual Convention immediately preceding the Kiwanis International Convention
..................at which the term of one of the guaranteed Region IV International Trustees ends, or may
..................end, the Secretary /Treasurer of Kiwanis Asia-Pacific shall inform the District’s Governors
..................and /or Secretaries that the election of the next guaranteed Region IV International
..................Trustee is to be held. Each candidate for a guaranteed seat for Region IV on the Kiwanis
..................International Board of Trustees shall be nominated and approved by his/her District Board
..................of Trustees. No district shall submit more than one candidate for any term of a guaranteed
..................Region IV seat.
Section 4. .At the Annual Convention immediately preceding the Kiwanis International Convention
..................at which the term of any member of the Asia-Pacific region on the Board of Trustees of
..................Kiwanis International ends, or may end, the name of the designated representative from
..................the Asia-Pacific region to the Board of Trustees of Kiwanis International is to be
..................presented to the House of Delegates. The election of said designated representative shall
..................be held to fill the position in the event of a vacancy at the next Kiwanis International
..................Convention.
Section 5. a) The Committee on Elections shall have general charge of the election and of ..................
......................distributing and counting the ballots.
..................b) The Committee on Elections shall report promptly to the annual ASPAC Convention on
......................the results of the balloting and the report shall be signed by a majority of the
......................committee. After the committee has so reported, the chairman shall deliver all ballots to
......................the Secretary/Treasurer to be kept for a period of ninety (90) days after the close of the
......................convention when the ballots shall be destroyed.
Section 6. .The official program of the Convention shall indicate the days and the house for
..................nomination and election of officers and the nominees for the office of International Trustee
..................and shall be subject to change only in accordance with the rules of Convention procedure.
Section 7. Before the opening of the polls, the Secretary/Treasurer shall report on the number of
..................delegates and delegates-at-large entitled to vote.
Section 8.
........... ....((a) The sole candidate for the position of ASPAC Chairman shall be the Chairman elect
....... ......( .(b) All candidates for the offices of Chairman, Chairman elect, Vice-Chairman,
.......................Representative of Non- Districted Nations and a guaranteed Region IV International
.......................Trustee must submit written notice of candidacy to the Kiwanis Asia-Pacific
.......................Secretary/Treasurer no later than the beginning of the first business session of the
.......................Annual Convention. At that session, the Secretary/Treasurer shall make a report of the
.......................candidates giving such notice.
................((c) All candidates for a guaranteed Region IV International Trustee shall meet the
.......................requirements of Article IV Section 2(c) and 2(d)
......,,,.......((d) No person shall be considered as a candidate without his/her written consent. All
.......................nominees shall be duly registered and in attendance at the Convention.
............ ...((e) No person shall be considered a candidate without prior endorsement of the candidate’s
.......................District Board of Trustees or District House of Delegates having been obtained. In the
.......................case of Non-Districted Nations representatives prior endorsement of the Candidate’s
.......................Club Board of Directors must have been obtained.
............. ...((f) Except as otherwise provided by these Bylaws, and provided that the prior endorsement
.......................of the candidate’s District Board of Trustees or District House of Delegates, or in the
.......................case of Non-Districted Nations representatives, that candidate’s Club Board of
.......................Directors has been obtained, nothing contained in this section shall be construed as
.......................limiting the right to make further nominations from the floor of the convention, provided
.......................written consent of persons so nominated has been obtained and presented to the
.......................Secretary Treasurer prior to nomination
Section 9. .Where there are two (2) or more candidates for the same office, the voting shall be by
..................ballot only. No delegate or delegate-at-large shall be allowed to vote without valid
..................accreditation.
Section 10. A majority of all valid votes cast shall be necessary for the election of the Chairman,
..................Chairman elect, Vice-Chairman, the representative to the International Board of Trustees
..................from the Asia-Pacific area, and the three (3) representatives from non-districted nations.
..................The candidate receiving a majority of valid votes will be declared elected. If no candidate
..................receives a majority of valid votes, the two (2) candidates receiving the highest number of
..................valid votes will be voted on in a run-off election.
Section 11. In the event, during an administrative year, of a vacancy in the office of a guaranteed
.................. Region IV Trustee, the Executive Board may elect a Person who meets the requirements
.................. set out in Article IV section 2(c) and 2(d) to serve until a successor shall be elected at the
.................. next Kiwanis Asia-Pacific Convention.
ARTICLE VIII.
LANGUAGES.
Section 1. English shall be the official language of Kiwanis Asia-Pacific.
Section 2. Other languages may be approved, according to the policies of the Executive Board.
Section 3. Simultaneous interpretation will be provided for any Asia-Pacific communities during
..................Conventions when the total membership of any language group exceeds one thousand
..................(1000) certified paid members of that language group as of September 30 of the previous
..................year, provided that more than fifty (50) registrations shall have been received and paid for
..................at least forty-five (45) days before the first day of the Convention.
ARTICLE IX.
BYLAWS.
Section 1. .These bylaws may be amended by a two-thirds (2/3) vote of the delegates and
..................delegates-at-large to any Annual Convention. Any club or district or the Executive Board
..................may submit a proposed amendment to the Secretary/Treasurer, but such proposed
..................amendment must be received by the Secretary/Treasurer not less than sixty (60) days
..................prior to the Convention. The Secretary/Treasurer shall send a copy of all proposed
..................amendments to the secretary of each chartered club, to all members of the Executive
..................Board, and to each District Secretary in the Asia-Pacific area (Region IV), and to the
..................Executive Director of Kiwanis International, not later than thirty (30) days prior to the
..................Annual Convention.
Section 2.. These bylaws and any amendments there to shall be subject to the approval of the Board
..................of Trustees of Kiwanis International.
ARTICLE X.
PARLIAMENTARY AUTHORITY.
"Robert's Rules of Order Newly Revised" shall be the parliamentary authority for all matters of procedure not specifically covered in these guidelines or by the Constitution and Bylaws of Kiwanis International.
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